Sample Secretary Job Description

Sample Secretary Job Description Secretary Job Description The secretary job description provides a list of the key tasks, duties and responsibilities associated with the secretarial job. The secretary role will vary depending on the sector, the size of the employer and the level of the job. However almost all secretarial jobs will involve an element of each of these listed typical work tasks and duties and will demand core secretarial competencies and skills.Adapt the sample secretarial job description to meet the requirements of the job you are specifying. SAMPLE SECRETARY JOB DESCRIPTION General PurposeProvide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.Main Job Tasks, Duties and Responsibilitiesprepare and manage correspondence, reports and documentsorganize and coordinate meetings, conferences, travel arrangementstake,type and distribute minutes of meetingsimplement and maintain office systemsmaintain schedules and calendarsarrange and confirm appointmentsorganize internal and external eventshandle incoming emails, mail and other materialset up and maintain document management systemsset up work procedurescollate informationmaintain databasescommunicate verbally and in writing to answer inquiries and provide informationliaison with internal and external contactscoordinate the flow of information both internally and externallyoperate office equipmentmanage office suppliesEducation and Experiencerelevant training or qualificationknowle dge and experience of relevant software applications including spreadsheets and database managementknowledge of administrative and clerical proceduresknowledge of business principlesproficient in spelling, punctuation, grammar and other English language skillsproven experience of producing correspondence and documentsproven experience in information and communication managementrequired typing speedKey Competenciesverbal and written communication skillsattention to detailconfidentialityplanning and organizingtime managementinterpersonal skillscustomer-service orientationinitiativereliabilitystress tolerance How to write a professional secretary resume Get help with writing your resume. Use the sample secretary resume to write a well-structured resume. Use this secretary job description to include all relevant details in your resume.Prepare a winning cover letter using the sample secretary cover letter What are the skills and qualities of a good secretary? Employers have identified these top 5 skills as essential to secretarial job success.excellent communication skills including the ability to listen properly in order to clearly understand and to express oneself in a professional and effective manner. Good written communication skills include using appropriate grammar and vocabulary and organizing information in a clear format. work management skills including efficient planning and scheduling of work tasks and the ability to prioritize and meet deadlinesinitiative and self-management including being proactive and solving problems without being askedaccuracy and attention to detail including close checking and monitoring of all work tasks and processescommitment to maintaining confidentiality and adhering to company ethical norms Readers also liked ...